The ATO have issued a checklist for employers. This gives employers an overview of the steps they are required to take to become compliant for SuperStream and an approximate time frame in which to take action.
The ATO have recently sent a mailout to small business employers about the SuperStream changes.
Important Information for Employers
- Employers must provide the minimum data to the super fund or clearing house electronically.
- Ensure payments and data are linked by a unique payment reference number.
- Ensure data and payment is sent on the same day.
- Super funds are required to process standard compliant contributions within 3 days.
- Superannuation funds are obliged to contact employers within 5 days if data is missing or invalid.
- Employers must respond to any requests from a super fund for missing information or queries relating to employee payments within 10 days.
- Funds will have to refund contributions within 20 working days if they cannot be allocated to an employee.
Checklist for Employers
- Ideally, find a solution that will integrate directly with the business’ payroll software. Or activate the software provided solution, for example, Pay Super in MYOB, or Auto Super in Xero, or ClickSuper in Intuit QBO.
- If you use an external payroll provider or your default fund as a clearing house, check with those parties regarding their SuperStream compliance.
- Consider using the Small Business Superannuation Clearing House (SBSCH).
- Any employer that is ready for SuperStream with their software and/or clearing house can start now.
- Employers with 20 or more employees should start now and be ready by 30 June 2015.
- Employers with 19 or fewer employees need to be ready by 30 June 2016.
Collect New Information if Required
- Compulsory data includes fund’s ABN, fund’s USI or SPIN, and employee TFN.
- Requirements are slightly different for SMSFs. Compulsory data also includes bank account details and electronic service address.
Update Payroll Records
- Either update your own software or provide details to your external provider, default fund or SBSCH.
Upgrade Payroll Software
- Major software companies will be making their software SuperStream compliant if they have not already done so. Check with your provider if you are able to upgrade to a compliant version of the software.
Register With Your Chosen Provider
- You may need to register or connect with your provider if you are using a service new to you, for example, the SBSCH or your default fund.
- You will need to do this ahead of time so that the account is active before you need to make super guarantee payments.
Trial the System
- Make sure the system you have registered with is working correctly for you. Again, do this ahead of time so that you know all is functioning before you need to make a super payment.
Make First SuperStream Contribution
- If all the previous steps have been completed, the first payment should be seamless. However, if this process is new to your business, you should dedicate extra time to allow for any unexpected issues as they arise during the process.
- If there are any problems, make sure your super obligations are met on time, then work out the issues with the provider later.
Refine the Process
- After the first payment, refine the process so that it becomes ‘business-as-usual” for those involved in processing the superannuation payments.